How does InvoiceParser Pro fit into an AP workflow?

Upload invoices manually or via email. InvoiceParser Pro reads invoice headers and line items and flags exceptions for review. Review the source and approve eligible bills; paid plans and the trial can push approved bills within the stated accounting limits. It replaces manual data entry without replacing your existing GL or ERP.

Does it handle vendor invoices in different formats?

Yes. The extraction engine handles diverse vendor formats, layouts, and tax structures without requiring vendor-specific templates. New vendors work immediately.

What happens when an invoice has a discrepancy?

InvoiceParser Pro checks every invoice's arithmetic (each line, the lines against the subtotal, and subtotal + tax + adjustments against the total) and flags a mismatch with the difference, so a reviewer sees it before the bill is approved.

Can invoices be submitted via email?

Yes. Every plan includes dedicated email inboxes — vendors or internal teams email invoices to a unique address and they land directly in your processing queue.

What accounting systems does it integrate with?

Approved bills push to QuickBooks Online, Xero and Zoho Books on paid plans and during the trial. QuickBooks Online and Zoho Books import files, Excel and CSV are available for anything else. There is no QuickBooks Desktop integration.

For AP teams and controllers

Every bill checked and approved. Every decision on the record.

Bills arrive by upload or by email. Each one is read to the line and checked: line math, subtotal + tax, and duplicates against the last 400 days of invoices. Team and Scale route bills by amount or vendor to one approver or a multi-step chain. Every approval, correction and rejection goes into a hash-chained activity log, and nothing is pushed to your accounting system without an approval.

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Product capture · synthetic data

$InvoiceParser Pro exception review — a Foundry Metalworks invoice held at the review queue because subtotal plus tax does not reconcile with the stated total$

Line-item extraction on every invoice

Math validation before it hits your GL

Paid push of approved bills to QuickBooks, Xero & Zoho

Tamper-evident audit trail on every action

AP automation

Built for the full AP workflow, end to end

Automated Extraction on Every Invoice

Vendor, invoice number, date, line items, taxes and totals become editable fields. Review confidence scores beside the source invoice before approval.

Math Validation Before It Hits Your GL

Every invoice is checked: subtotal + tax + shipping − discount = total, and each line against its quantity × price. A discrepancy is flagged with the exact difference, so a reviewer sees it before the bill is approved.

Exception-Based Review Workflow

Auto-approval is off by default. When enabled, invoices that meet its rules can approve automatically. Low-confidence fields and arithmetic mismatches remain signals for review.

Vendor Email Inboxes

Vendors email invoices to a dedicated address. InvoiceParser Pro picks them up, extracts the data, and queues them for review — no manual upload required.

Audit Trail on Every Action

Every approval, correction, and rejection is logged with timestamp and user — and each entry is hash-chained to the one before it, so history can't be quietly edited. Full traceability without the spreadsheet.

QuickBooks, Xero & Zoho Integration

Paid plans and the trial can push approved bills to QuickBooks Online, Xero or Zoho Books using the selected invoice expense account, a matching client default, or the workspace default. Review the tax-code and company-connection limits below.

How it works

Three steps. Invoice in, approved out.

Step 01

Invoices in

Upload directly, or have vendors email them to your dedicated inbox.

Step 02

Auto-extract & validate

All fields extracted. Math validated. Exceptions flagged automatically.

Step 03

Approve & sync

One-click approval and push to QuickBooks, Xero, or Zoho. Audit trail included.

Pricing for AP teams

Plans for every AP team

14-day free trial on all plans — includes approval workflows, audit trail, and direct sync to QuickBooks, Xero, and Zoho Books. No credit card required.

Starter

$79/mo

Individual AP · QB, Xero, Zoho sync

Team

$249/mo

Team collaboration · Approval workflows

Scale

$599/mo

Larger teams · API access

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For the AP desk

Built for the AP desk

PO matching — not available yet

Self-service PO matching is not available yet. Today, review extracted invoice details alongside the source document before approval.

Approval rules

Team and Scale route bills by amount or vendor to one approver or a multi-step chain, with approval or rejection in a Slack DM. Money-field edits withdraw approval so the changed bill needs review again.

Duplicate safety

Possible duplicates are flagged for review and are never automatically deleted. Mark a false match as not a duplicate; that decision persists. Pushing a flagged bill asks you to confirm first.

Spend & budgets

See spend by vendor, category, and month against budgets — kept per currency, never blended into a misleading total.

FAQ

Common questions

Put a week of bills through it.

The 14-day trial gives you 50 invoices and needs no card. Forward real bills to your inbox address and see which ones are flagged, and why. Or check a single document first, without an account.

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Accounting handoff, with the limits stated

Paid plans and the trial can push approved bills. Each workspace connects to one company per provider; separate client books use exports or separate workspaces and sign-ins. Direct pushes use the selected invoice expense account, a matching client default, or your workspace default. QuickBooks supports mapped tax codes; Xero and Zoho Books pushes do not set tax codes.

Also built for

Want to see the check on your own paperwork first? Try a document: up to 3 invoices a day, no signup.

Supplier-document handoff

Bills and credits need different records

Review the source beside its fields. Choose supplier bill, credit note or debit memo, keep the document's own number, and enter an optional original-invoice reference separately. A negative total still takes priority as a credit; changing its kind does not rewrite the printed amounts.

A faithful download

Generic Excel and CSV retain the printed Total and add Document Type, Signed Total and Original Invoice Reference. A credit's signed total is negative while its printed source values stay intact. Save your corrections before downloading.

A clear provider handoff

Approved bills and credits use different objects: QuickBooks Vendor Credit and Xero credit note for credits. Creation does not allocate a credit to a bill or record a refund. Complete that step in your books. Direct credit-note push to Zoho Books is unavailable; its import ZIP separates credits and explains the next step.

A reviewer-entered original-invoice reference is a reference, not proof that IPP matched or applied the credit. Unreadable or unsupported signed amounts stay blank for review.

Fictional credit-note source Structured arithmetic example and limits All available workflows Review bills in a workspace