Hubdoc alternatives and competitorsLast updated
Hubdoc alternatives and competitors for invoice capture
Hubdoc is Xero’s bill and receipt capture tool. Xero inclusion may already cover your capture needs; check your edition before adding another subscription. Its legacy site displays $12/month, which does not confirm new standalone enrollment. InvoiceParser Pro is an invoice-review workspace with line items, confidence, arithmetic checks and approved accounting pushes. Compare Dext, AutoEntry and Xero Smart Document Capture; confirm currency and client-company requirements.
14-day trial with 50 invoices, no credit card, then the Free plan.
Price terms checked .
The deciding facts, side by side
Published scope and terms. Price terms checked 9 October 2026; feature observations checked 3 October 2026. Full detail and sources follow.
| Decision | InvoiceParser Pro | Hubdoc |
|---|---|---|
| What it is | An AP tool for supplier invoices: read, check, approve, push to accounting | Bill and receipt capture that creates transactions in Xero |
| Pricing | Free (25/month); Starter $79/month (200); Team $249 (1,000); Scale $599 (5,000); published | Included with Xero business edition plans |
| Line items | Every plan, Free included | Added in the publish screen, or copied from the supplier’s last document |
| Approvals | Multi-step approval chains on Team and Scale; eight roles with approval limits | Publishes to Xero as draft or awaiting approval; approve in Xero |
| Accounting systems | Direct push to QuickBooks Online, Xero and Zoho Books on paid plans, only after approval; Excel / CSV on every plan | Xero; QuickBooks Online |
IPP direct pushes use the selected invoice expense account, a matching client default, or the workspace default. Each workspace connects to one company per provider. QuickBooks supports mapped tax codes; Xero and Zoho Books pushes do not set tax codes.
Top Hubdoc competitors at a glance
The tools most often weighed against Hubdoc, in one line each. The fuller comparison, with when each one is the better fit, is further down.
- Dext: Receipt and bill capture for bookkeepers and small businesses, by phone, email or WhatsApp, into Xero, QuickBooks or Sage.
- AutoEntry: Credit-priced bookkeeping capture from Sage, with unlimited users and clients on every plan.
- Doxis (formerly Klippa): Invoice processing, expense management and a document AI platform from a European vendor, priced in euros.
- Veryfi: An OCR API and mobile capture SDK for developers building document capture into their own products.
- InvoiceParser Pro (ours): Supplier invoices read, checked, approved and pushed to QuickBooks Online, Xero or Zoho Books, built for freight and logistics AP teams.
What Hubdoc is
Hubdoc, owned by Xero since 2018, describes itself as a data capture tool that extracts key data from documents, such as contact, date and amount, then creates transactions in Xero. Documents arrive by upload, a unique email address, the Hubdoc mobile app or a ScanSnap scanner, up to 1,000 a day, and Hubdoc can also publish to QuickBooks Online.
Supplier rules apply the same settings to every future document from a supplier, and autosync can publish them automatically, as a draft, awaiting approval or awaiting payment in Xero. Splitting a bill across account codes is done with line items in Hubdoc’s publish screen, which can copy the supplier’s last lines. Xero Central notes that foreign currency amounts publish to Xero as the same number in your base currency. Xero’s current marketing points to its own Smart Document Capture feature, free on its small business plans.
Hubdoc pricing
Xero, which owns Hubdoc, says Hubdoc is included in Xero business edition plans; organisations on Xero partner edition plans can connect it but are billed separately. Xero states no separate price.
| Hubdoc plan | Published price | What it includes |
|---|---|---|
| With a Xero business edition plan | Included | Xero’s US plans: Early $27, Growing $59, Established $97 a month, excluding taxes. |
| Xero partner edition | Billed separately | Can connect to Hubdoc; documents publish to Xero as Spend Money transactions. |
| hubdoc.com pricing page | $12 a month after a 30-day trial | Legacy display checked 2026-10-09; not confirmation of current standalone enrollment or billing. |
- Hubdoc is not included on Xero’s Ledger or Cashbook plans. Payment is by credit card only, in local currency in Canada, the US, the UK, Australia and New Zealand, and in US dollars elsewhere.
- Trials last 30 days, with up to 50 documents in any 24 hours.
Price terms checked 9 October 2026 on Hubdoc’s own website. Prices change: confirm them with Hubdoc before you buy. Sources are listed at the end of this page.
InvoiceParser Pro pricing, for comparison
Free
$0/month
25 docs/mo · 1 user
Starter
$79/month
200 docs/mo · 3 users
$63/month billed annually
TeamRecommended
$249/month
1,000 docs/mo · Unlimited users
$199/month billed annually
Scale
$599/month
5,000 docs/mo · Unlimited users
$479/month billed annually
Enterprise
Talk to us
More than 5,000 invoices a month? Email us and we'll scope it with you.
Line items are read on every plan, Free included. 14-day trial with 50 invoices, no credit card, then the Free plan. Full plan details
Hubdoc vs InvoiceParser Pro
What each one does, as each one publishes it. Hubdoc’s column comes from Hubdoc’s own site and documentation, checked 3 October 2026.
| InvoiceParser Pro | Hubdoc | |
|---|---|---|
| What it is | An AP tool for supplier invoices: read, check, approve, push to accounting | Bill and receipt capture that creates transactions in Xero |
| Pricing | Free (25/month); Starter $79/month (200); Team $249 (1,000); Scale $599 (5,000); published | Included with Xero business edition plans |
| What it reads | Header, vendor, every line, multi-rate tax, payment details, service dates | Contact, date and amount |
| Line items | Every plan, Free included | Added in the publish screen, or copied from the supplier’s last document |
| Checks | Every invoice: subtotal, tax, fees and total must add up, or it is flagged with the difference. Multi-layer duplicate check; never deletes on its own | Supplier rules for consistent coding |
| Approvals | Multi-step approval chains on Team and Scale; eight roles with approval limits | Publishes to Xero as draft or awaiting approval; approve in Xero |
| Accounting systems | Direct push to QuickBooks Online, Xero and Zoho Books on paid plans, only after approval; Excel / CSV on every plan | Xero; QuickBooks Online |
| Currencies | Each invoice keeps the currency it was issued in; never summed across currencies | Foreign amounts publish to Xero as the same number in your base currency |
| Capture | Web upload (works in a phone browser) and an email-in address per client; no mobile app | Upload, email address, mobile app, ScanSnap; up to 1,000 documents a day |
| Freight paperwork | Trip number on the invoice or on a single line; PO field carries fleet numbers | Not a stated focus |
| Free start | 14-day trial with 50 invoices, no credit card, then the Free plan | 30-day trial (50 documents a day) |
Hubdoc alternatives and competitors compared
The tools people weigh against Hubdoc, and when each one is the better fit. We make one of them, so read the others’ pages too.
InvoiceParser Pro
AP teams on Xero, QuickBooks Online or Zoho Books, freight operators above all, who need every line of every invoice read, totals checked, approvals, and each cost kept in the currency it was billed in.
Built for freight and logistics APXero Smart Document Capture
Xero users who only need bills and receipts captured into Xero: Xero says it is free on its small business plans.
Dext
Bookkeepers and small businesses that want approvals, supplier rules, bank feeds and 36+ integrations, from $25.21 a month billed annually.
Dext compared with InvoiceParser ProAutoEntry (by Sage)
Bookkeepers who want credit-based pricing from $13 a month with line items, and publishing to Xero, QuickBooks or Sage.
AutoEntry (by Sage) compared with InvoiceParser ProHubdoc head to head
Hubdoc compared directly with another tool, with who should pick each and a side-by-side table.
Every comparison we publish is on the alternatives page.
Who should choose Hubdoc instead
Choose Hubdoc if
- You are on a Xero business edition plan and contact, date and amount are all you need: it is already included.
- You mostly file receipts and simple bills, published as drafts for approval in Xero.
- You want a mobile app or a ScanSnap scanner as your main capture route.
Choose InvoiceParser Pro if
- You need every line item read on every invoice, not typed or copied from last time.
- You pay suppliers in several currencies and need each invoice kept in the currency it was issued in.
- You want arithmetic checks, duplicate detection and multi-step approvals before anything reaches Xero, QuickBooks Online or Zoho Books.
- You run freight: trip numbers on invoices and single lines, fleet numbers in the PO field.
Before moving from Hubdoc
Test the handoff on your own invoices
If you are switching for included line items, invoice review or published monthly allowances, test those jobs first. Review extraction and accounting requirements on your own documents before choosing a plan.
1. Test the invoice mix
Use a digital PDF, a scan or a JPEG/PNG photo. Check the source, fields, line items and exact arithmetic mismatch in the free invoice-to-Excel tool.
2. Check the client books
Each workspace connects to one company per provider. Use per-client Excel/CSV templates for separate books, or separate workspaces and sign-ins. Direct pushes use the selected invoice expense account, a matching client default, or your workspace default.
3. Review an approved bill
Paid plans and the trial can push approved bills. QuickBooks supports mapped tax codes; Xero and Zoho Books pushes do not set them. Team/Scale add multi-step approvals; money edits withdraw approval.
How we measure our own accuracy
We publish InvoiceParser Pro’s own benchmark: 181 synthetic test documents (clean invoices, photos, scans, multi-currency, freight and handwritten invoices) run through live production on 3 October 2026. 174 of 181 documents (96.1%) had every key header field right, and 1555 of 1576 key header fields (98.7%) were right. All 5 invoices whose printed figures do not add up were flagged.
That is our test set, not your documents, and we do not set it against Hubdoc’s or anyone else’s figures. The method, every miss and downloadable samples are on the accuracy page.
See the accuracy benchmarkCustomer evidence · freight operator
“It regularly catches duplicates, wrong calculations, and miscoded entries before they hit the books.”
Rika Lombard
Owner, Lombard International · Walvis Bay, Namibia
Read her experienceFor freight and logistics AP teams
InvoiceParser Pro is built around the paperwork a freight operator’s AP desk receives. These pages show what it does with each kind, and what it does not do.
Hubdoc alternatives and competitors: questions buyers ask
How much does Hubdoc cost?
Xero, which owns Hubdoc, says Hubdoc is included in Xero business edition plans (checked 3 October 2026); Xero’s US plans are $27, $59 and $97 a month. Organisations on Xero partner edition plans can connect Hubdoc but are billed separately, and it is not included on Xero’s Ledger or Cashbook plans. Hubdoc’s own pricing page still shows $12 a month after a 30-day trial; Xero’s pages do not confirm that price.
What are the best Hubdoc alternatives?
Xero’s own Smart Document Capture, free on Xero’s small business plans; Dext and AutoEntry for bookkeeping capture with more integrations; and InvoiceParser Pro for AP teams, especially in freight, that need line items, arithmetic checks, approvals and multi-currency handling.
Does Hubdoc extract line items?
Xero Central describes Hubdoc extracting the contact, date and amount; to split a bill across account codes you use line items in the publish screen, and “Add last items” copies the lines last published for that supplier. InvoiceParser Pro reads every line item (description, quantity, unit price, tax, line total) on every plan.
Is InvoiceParser Pro a good Hubdoc alternative for multi-currency invoices?
Yes, if you get bills in several currencies. Xero Central notes that Hubdoc publishes foreign currency amounts to Xero as the same number in your base currency. InvoiceParser Pro keeps and shows each invoice in the currency it was issued in and never sums amounts across currencies.
How does InvoiceParser Pro pricing compare with Hubdoc?
If you are on a Xero business plan, Hubdoc costs nothing extra, and InvoiceParser Pro is an added cost. InvoiceParser Pro publishes its prices: Free for 25 invoices a month (1 user, no credit card); Starter $79 a month for 200 invoices and 3 users; Team $249 a month for 1,000 invoices and unlimited users; Scale $599 a month for 5,000 invoices, with API access. Billed annually they are $63, $199 and $479 a month. For more than 5,000 invoices a month, email us about Enterprise and we'll scope it with you.
How accurate is InvoiceParser Pro?
On IPP's own benchmark, 181 synthetic test documents run through live production on 3 October 2026, 96.1% of documents had every key header field right and 98.7% of key header fields were right. The method, every miss and sample documents are at invoiceparserpro.com/accuracy. It is our test set, not your documents, and we do not compare it with any other vendor's figures: run your own invoices through the trial.
Where the Hubdoc facts on this page come from
Hubdoc’s own pages, read on 3 October 2026. If something here is out of date, tell us at support@invoiceparserpro.com and we will correct it.
- Xero Central: About Hubdoc: https://central.xero.com/0/article/Hubdoc-in-Xero
- Xero Central: Hubdoc payment details: https://central.xero.com/0/article/Update-your-Hubdoc-payment-details
- Xero Central: publishing documents to Xero: https://central.xero.com/0/article/About-publishing-documents-to-Xero-UK
- Xero Central: getting documents into Hubdoc: https://central.xero.com/s/article/About-getting-documents-into-Hubdoc-US-CA
- Hubdoc pricing: https://www.hubdoc.com/pricing
- Xero pricing (US): https://www.xero.com/us/pricing-plans/
- Xero Smart Document Capture: https://www.xero.com/us/accounting-software/store-files/
Run your own invoices through it
The fairest comparison is your documents in both tools. 14-day trial with 50 invoices, no credit card, then the Free plan.