Freight operations
Freight paperwork, and what to do with it.
What InvoiceParser Pro does with the documents a freight operator’s AP desk actually receives, and practical guides for month-end, currency costing, duplicates and per-load profit and loss. For the overview, see AP automation for logistics.
By paperwork
A statement is not a bill. IPP keeps it out of your books.
A supplier statement uploaded with the invoices looks like a bill with a large total. How InvoiceParser Pro recognises statements, keeps them out of approval and accounting push, and flags files with several invoices.
Clearing and forwardingClearing agent invoices: the right number, the right base, the right total.
Clearing agents’ invoices carry other people’s invoice numbers, fees charged on a base value, two currencies and credit notes. How InvoiceParser Pro reads them, and what it leaves to you.
Dual-currency invoicesPriced in dollars, payable in rand: book the figure you owe.
Supplier invoices priced in US dollars or euros but payable in rand or Namibian dollars: how InvoiceParser Pro books the amount payable, keeps the other total and checks both.
Cross-border freightCross-border freight invoices, read the way they were printed.
Read N$, rand and kwacha invoices in the currency they print, check the arithmetic and VAT, tag each cost to a load, and push approved bills to QuickBooks, Xero or Zoho Books.
Guides
A trip number is only useful once it adds up to something.
Tagging a cost to a load is only half the picture. Here is how recording what the load was billed at turns those tags into income, expense and margin per trip.
Freight operations guideNot every invoice that looks alike is the same invoice.
A batch scan from a carrier or workshop often contains invoices with sequential numbers dated the same day. Here is what a duplicate check has to get right before anyone removes a copy.
Freight operations guideOne load, three currencies, one honest total.
How to keep a load’s costs honest when the carrier, the fuel, and the port fees are billed in different currencies, and why the rate at billing and the rate at settlement are both real.
Freight operations guideClose the month with the paperwork in order.
Organize late freight invoices, review duplicates, allocate costs to trips and prepare an accounting handoff without mixing currencies.
See how one Walvis Bay operator uses it: the Lombard International customer story.
Choosing software? See freight invoice processing software, compared and AP automation in South Africa, Namibia and Zambia.