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InvoiceParser Pro
InvoiceParser Pro

AP automation for freight & logistics

Dext vs HubdocLast updated

Dext vs Hubdoc: which bill and receipt capture tool fits?

Pick Hubdoc if you use Xero on a business edition plan: it is included in your Xero subscription, captures bills and receipts by email, phone, upload or scanner, and publishes them to Xero (or QuickBooks Online) with the contact, date and amount filled in. Pick Dext if you need more than that: line-item extraction, approval workflows of up to five stages, supplier statement checks and 36+ integrations including Sage and MYOB, from $25.21 a month billed annually for 250 documents and 5 users. Dext costs more; Hubdoc does less, but on Xero it costs nothing extra.

We make InvoiceParser Pro, a third product, and say where it fits below. Every fact about Dext and Hubdoc was read on its maker’s own website on 4 October 2026, and neither was tested hands-on. How we compared.

Dext vs Hubdoc, side by side

As each vendor publishes it, read on 4 October 2026. Where a vendor does not say, the table says so rather than guessing. The last column is our product, for reference.

Dext, Hubdoc and InvoiceParser Pro: pricing, what each reads, line items, checks, integrations, approvals, API, free plan or trial, and who each is best for
FeatureDextHubdocInvoiceParser ProOur product
Pricing, as publishedFrom $25.21 a month billed annually ($302.50 a year) for 250 documents and 5 users; each extra user adds 50 documentsSource, checked 4 October 2026Included with Xero business edition plans (Xero US: $27, $59 or $97 a month); billed separately on partner edition plans; hubdoc.com lists $12 a month after the trialSource, checked 4 October 2026Free (25/month); Starter $79/month (200); Team $249 (1,000); Scale $599 (5,000); publishedinvoiceparserpro.com/pricing
What it readsReceipts, invoices and statements, sent by mobile app, email, WhatsApp or desktop uploadBills, receipts, invoices and statements, by email, mobile app, desktop upload or scannerSupplier invoices and credit notes. Scanned and digital PDFs, JPEG, PNG; up to 50 files per batch. Web upload (works in a phone browser) and an email-in address per client; no mobile app
Line items5 documents a month included; more from $20.50 a month or $0.50 a document pay-as-you-go. Per line: description, total, tax amount, quantity (not tax codes or rates)Extracts the contact, date and amount; you split a document into several lines yourself, or reuse the lines last published for that supplierEvery plan, Free included
Validation and checksSupplier statement extraction checks that every invoice and credit note lines up and flags gaps and duplicates (5 statements a month included). An arithmetic check of each invoice is not describedFlags documents that look like credit notes for review. Arithmetic and duplicate checks are not described on the pages readEvery invoice: subtotal, tax, fees and total must add up, or it is flagged with the difference. Multi-layer duplicate check; never deletes on its own
Integrations36+ accounting, e-commerce and banking platforms: QuickBooks Online and Desktop, Xero, Sage, MYOB, Zoho and more; ZapierXero (one Hubdoc organisation per Xero organisation) and QuickBooks Online; documents can also go to Box, Dropbox or BILLDirect push to QuickBooks Online, Xero and Zoho Books on paid plans, only after approval; Excel / CSV on every plan
ApprovalsApproval workflows for costs and sales documents, up to 5 stages, with amount thresholdsNone inside Hubdoc; bills can be published to Xero as awaiting approval and approved thereMulti-step approval chains on Team and Scale; eight roles with approval limits
APINot published (a Zapier connection is documented)Not publishedREST API on Scale; an MCP server for AI assistants, with a key on every paid plan
Free plan or trial14-day free trial, no card; no free plan30-day free trial, no card (up to 50 documents in 24 hours during the trial)Free plan for 25 invoices a month; 14-day trial with 50 invoices, no credit card, then the Free plan
Best forSmall businesses and accounting firms capturing receipts and bills from many sources into almost any accounting systemXero users who want bill and receipt capture included in the subscription they already paySmall and mid-size AP teams, freight and logistics first, that want supplier invoices read, checked, approved and pushed to their books

Dext in short

Dext (formerly Receipt Bank) is bookkeeping automation for small businesses and for accounting and bookkeeping firms. Receipts, invoices and statements come in by phone, email, WhatsApp or upload; Dext extracts the data, categorises it and publishes it to the accounting system, with approval workflows, supplier rules and add-ons for bank statements, supplier statements and line items.

Its business plan is one subscription that scales with users and documents: 250 documents and 5 users at the base price, with a small allowance of line-item, bank-statement and supplier-statement extraction included and more sold as add-ons.

Pick Dext if

  • You use QuickBooks Desktop, Sage, MYOB or another system Hubdoc does not connect to.
  • You want invoices split into line items and coded line by line, and accept paying for it beyond the included five a month.
  • Bills must pass an approval workflow before they are published.
  • Your team sends receipts by WhatsApp, or you want supplier statements checked against the invoices you hold.

Dext alternatives and competitorsDext website

Hubdoc in short

Hubdoc is Xero’s data capture tool. It extracts key data (contact, date and amount) from bills, receipts, invoices and statements and creates the bill, invoice, credit note or spend money transaction in Xero with the document attached. It also publishes to QuickBooks Online and stores documents, with tags, folders and supplier rules that can publish a regular supplier’s bills automatically.

On a Xero business edition plan it costs nothing extra. Line items are not extracted for you: when you publish, you can split a document into several lines for different account codes or tax treatments, or fill in the lines last used for that supplier.

Pick Hubdoc if

  • You are on a Xero business edition plan and want capture without another subscription.
  • Most of your documents are one-amount bills and receipts that post to a single account.
  • You publish to Xero or QuickBooks Online and do not need approvals before publishing.

Hubdoc alternatives and competitorsHubdoc website

The differences that matter

Cost: included with Xero, or a subscription of its own

For a Xero business edition customer, Hubdoc is already paid for. Dext is a separate subscription priced by users and documents: $25.21 a month billed annually covers 250 documents and 5 users, with line items, bank statements and supplier statements beyond small included allowances sold as add-ons. On partner edition Xero plans Hubdoc is billed separately too.

Line items: extracted, or entered by you

Dext extracts each line’s description, amount, tax amount and quantity, automatically for chosen suppliers or for one invoice at a time, but not tax codes or rates. Hubdoc extracts the contact, date and amount; splitting a bill into lines for different account codes is something you do when you publish, with a shortcut that repeats the supplier’s last lines.

Approvals and accounting systems

Dext has its own approval workflows, up to five stages with amount thresholds, and connects to QuickBooks Online and Desktop, Xero, Sage, MYOB, Zoho and others. Hubdoc publishes to Xero, where a bill can wait as awaiting approval, and to QuickBooks Online; it has no approval step of its own.

How we compared

  • Every fact about Dext and Hubdoc (what each does, its published prices, plans and limits) was read on that vendor’s own website on 4 October 2026. The pages are listed under Sources below. Review sites and other comparisons were not used as sources.
  • Neither product was tested hands-on for this page: nothing here measures how well either reads documents, and neither vendor’s own accuracy claims are repeated. Where a vendor does not publish a price or a feature, the page says “not published” or “not described” rather than guessing.
  • We make InvoiceParser Pro, so it appears only as a third option, marked as ours, with its limits. Its facts come from its own pricing page and its published benchmark: 181 synthetic test documents run through live production on 3 October 2026, where 96.1% of documents had every key header field right. The method and every miss are on the accuracy benchmark page; it is our test set, not your documents, and it is not compared with any other vendor’s figures.
  • Prices and features change. Confirm them with the vendor before you buy, and if something here is out of date, tell us at support@invoiceparserpro.com and we will correct it.

Dext vs Hubdoc: questions buyers ask

Is Hubdoc free with Xero?

Yes, on Xero business edition pricing plans: Hubdoc is included in the Xero subscription. On a partner edition plan it can still connect, but it is billed separately (Xero Central, read 4 October 2026).

Which is cheaper, Dext or Hubdoc?

For a Xero business edition customer, Hubdoc, because it is included. Dext starts at $25.21 a month billed annually for 250 documents and 5 users, and charges extra for line items beyond five documents a month.

Does Dext or Hubdoc extract line items?

Dext does: description, total, tax amount and quantity for each line, with five documents a month included and more as an add-on. Hubdoc extracts the contact, date and amount; you can split a document into lines yourself when you publish it.

Does Hubdoc work with QuickBooks?

Hubdoc publishes receipts and bills to QuickBooks Online. Dext also connects to QuickBooks Desktop.

Where does InvoiceParser Pro fit against Dext and Hubdoc?

InvoiceParser Pro is built for supplier invoices rather than receipts: it reads every line item on every plan, checks the arithmetic, flags duplicates, routes approvals on Team and Scale and pushes to QuickBooks Online, Xero or Zoho Books. It has no mobile app and no Sage or MYOB connection, so for receipt capture Dext or Hubdoc is the better fit.

Sources

Each vendor’s own pages, with the date they were read. InvoiceParser Pro’s facts: pricing and the accuracy benchmark.

Related pages

Dext alternatives and competitorsHubdoc alternatives and competitorsDext vs AutoEntryBest invoice OCR software, comparedXero invoice processingThe accuracy benchmarkFree invoice-to-Excel toolInvoiceParser Pro plans and pricesEvery comparison

Checking supplier invoices? Try ours on one

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